Special procedure for accreditation renewal

A3ES Decision no. 158/2015

Special procedure for accreditation renewal

Study cycles with previous accreditation or non-aligned with the regular accreditation cycle


  1. Article 37 of the A3ES Regulation no. 392/2013, published in Diário da República no. 200, of 16 October, regulates the accreditation period of a study cycle as follows:
  2. “1. The accreditation is valid for a six-year period, but taking into consideration the provisions laid down in b) and c) of number 4 of article 41, in number 2 of article 42, in article 43 and in article 44.
     2. The Executive Board may determine a shorter or longer accreditation period, up to a limit of eight years, for study cycles integrating some specific disciplinary areas, so that the eventual procedures for accreditation renewal take place in the academic year defined in article 46.”

  3. In accordance with number 1 of article 37 of Regulation no. 392/2013, the normal accreditation period of a study cycle was increased from five to six years so that the normal accreditation validity period would match the foreseen periodicity for each assessment/accreditation regular cycle, by education area, increased by one year for updating the database.
  4. In turn, article no. 40 of the same Regulation no. 392/2013 determines that “the institution willing to maintain the operation of the accredited study cycles must apply for accreditation renewal before the end of the academic year preceding the year when the prior accreditation prescribes”.
  5. To maintain the operability of the assessment/accreditation process it is necessary to ensure that in the case of new study cycles which received previous accreditation, and in the case of study cycles which were assessed/accredited outside the regular cycle (both will be referred to as “non-aligned study cycles”) the year of assessment for renewal of accreditation purposes will be, as much as possible, aligned with the year for assessment of their education area in the regular assessment/accreditation cycle.
  6. In order to obtain the referred alignment the following methodology will be adopted:
    1. 5.1. Each year of the assessment/accreditation cycle will include the non-aligned study cycles which in that year complete five, six or seven years of accreditation.
    2. 5.2. For all the other non-aligned study cycles whose accreditation period does not allow their inclusion under a), the institution interested in ensuring the operation of that study cycle will present to the Agency, until 28 December of the year preceding the end of that period, an application for accreditation renewal, by completing the guidelines made available in the Agency’s electronic platform.
  7. After analyzing the information made available through the guidelines referred to under 5.2., the Executive Board will decide:
    1. 6.1. To extend the accreditation period of the study cycle, eventually with additional conditions or recommendations for a number of years that will ensure its alignment.
    2. 6.2. To immediately submit the study cycle to a new assessment, asking the institution to complete, within a fixed period, the self-evaluation guidelines made available in the Agency’s electronic platform.
  8. Rate to charge for this special procedure of accreditation renewal:
    1. 7.1. The rate to charge each institution for this special accreditation renewal procedure equals 2,000 € (two thousand Euros), for each study cycle;
    2. 7.2. This rate will be deducted from the normal assessment/accreditation rate if the Executive Board decides in favor of a new assessment, as foreseen under paragraph 6.2.;
    3. 7.3. The above-mentioned rate is paid to A3ES by bank transfer or an equivalent method until the end of the period determined for submitting the accreditation renewal application. This payment is a necessary condition for admission of the application and the opening of its appreciation.

Agência de Avaliação e Acreditação do Ensino Superior, 21 January 2015.

The President of the Executive Board,

Alberto Manuel Sampaio de Castro Amaral.

A3ES Decision no. 158/2015 (PDF)132.87 KB